Intellectual Property Policies
IP01 Ownership and Management of Intellectual Property (Formerly RA11 - Patents and Copyrights [Intellectual Property])
Policy Status:Under Review>
Subject Matter Expert:
Policy Steward:Senior Vice President for Research>
- Definition of Terms
- Further Information
- Cross References
To establish policies for ownership and management of intellectual property created by members of the University.
The protection of research intellectual property with commercial potential is an essential aspect of the technology transfer process. Rights to research intellectual property conceived, reduced-to-practice or created by University employees with the use of University facilities or resources, or in the field of expertise and/or within the scope of responsibilities covered by employees’ employment/appointment/association with the University are governed by the Penn State Intellectual Property Agreement that assigns such rights to the University.
As a condition of employment, the Intellectual Property Agreement is required to be completed and signed by individuals first appointed or transferred to the following classification categories: (1a) executive, administrator, academic administrator, and academic throughout the University; (b) faculty, staff exempt, staff nonexempt, and technical service in academic or academic service units throughout the University; (2) for any existing employee in the above classification categories who has not previously signed this IPA; (3) graduate assistants/fellows/trainees at the time of their first appointment; and (4) undergraduate/graduate students, postdoctoral trainees/research associates, wage payroll employees, visiting scholars/scientists/students, emeritus/retired faculty and others who may be in a position to make, conceive or reduce to practice inventions or otherwise develop technology.
Please Note: The requirement to have individuals identified in item 2., above, sign an intellectual property agreement arises from: (1) the University's obligations under the Federal Bayh-Dole Act to patent and effectively transfer inventions arising from Federally sponsored research results to industry for the public benefit and to grant the government a license to use such inventions for government purposes; (2) the University's compliance with contract terms under industry-sponsored research; and (3) the University's responsibility to protect the intellectual property of our faculty and students. It is not intended to restrict the free exchange of scholarly information or prohibit free and open collaborations between scholars or scientists.
It shall be the responsibility of the appropriate budget executive or budget administrator to ensure that the Intellectual Property Agreement is presented to, and signed by, any individual meeting the conditions specified above. Letters of offer shall contain a statement that the signing of the attached Intellectual Property Agreement is a condition of employment.
The signed copy of the Intellectual Property Agreement shall accompany the personnel action appointing or transferring an individual to a position covered by this policy. Personnel actions requiring, but not including, a signed Intellectual Property Agreement shall not be processed until the agreement has been signed.
The Office of the Senior Vice President for Research manages research intellectual property through the Office of Sponsored Programs and the Office of Technology Management. The Office of Sponsored Programs manages all relationships with sponsors on behalf of the University and negotiates agreements with sponsors that determine how research intellectual property developed under a research project will be administered. The Office of Technology Management handles all the patents, copyrights, trademarks, and tangible research intellectual property issues when the University has full or partial ownership of the research intellectual property. University personnel have an obligation to disclose promptly to the Office of Technology Management, through the cognizant University administrators, research intellectual property developed either with University Resources or within the fields of expertise and/or within the scope of employment for which the University retains them.
The University encourages faculty, staff, and students to create scholarly and instructional intellectual property. In this context, copyright ownership of such works generally rests with the creator(s) unless their creation is directed by the University, or is subject to a sponsor's agreement that provides for a different ownership. University-directed works are those created at the specific direction of a University unit for the University’s ownership and use. Instructional Intellectual Property will be deemed a University-directed work if it is created pursuant to a written agreement between the faculty member or staff member and the University unit or if the work is considered University-directed by the standing policy of the unit.
The University is granted the non-exclusive, royalty-free right and license to use any instructional intellectual property created while the creator was a member of the University community, if that work could be reasonably construed to be related to the scope of the University employment. In cases of University-directed works, the creators of instructional intellectual property will be granted a non-exclusive, royalty-free right to use the materials for their own limited purposes outside of the University. Rights of members of the University community to create and use scholarly and instructional intellectual property are subject to University policies on consulting activity and other activities external to the University, as well as to any unique contractual obligations related to the production of scholarly or instructional materials.
University personnel who enter into publishing contracts should consult with the Office of Technology Management to ensure that the contract does not conflict with elements of this policy or should obtain an explicit written exemption from the cognizant University administrator if the publishing contract might conflict. In particular, personnel are encouraged to reserve in those contracts the right to use the associated material freely for their own classroom instructional purposes. Creators of instructional intellectual property may consider obtaining a Creative Commons license and can contact the Office of Technology Management, through the cognizant University administrators, for assistance.
University personnel are expected to assist other members of the University community in fulfilling the University’s educational mission. This includes sharing of instructional intellectual property within the University for internal instructional usage, understanding that developers and users of instructional intellectual property are expected to use the material ethically and to give appropriate credit to all source material and coauthors. Usage of instructional intellectual property by University employees should be accompanied by appropriate attribution of the source of the instructional intellectual property, and the original creator(s) should be consulted regarding the appropriate attribution and usage when possible. The original creator(s) should also be given the option not to be listed as a source of the material if they prefer not to be associated with its subsequent usage. Any questions regarding the appropriate attribution of authorship should be referred to the cognizant University administrator. Faculty members who dispute the cognizant University administrator’s decision regarding attribution may seek a review by the Faculty Rights and Responsibilities Committee of the University Faculty Senate in cooperation with the Vice Provost for Academic Affairs.
Intellectual property that spans one of the boundaries between research, scholarly, and instructional as defined in this policy should be considered on a case-by-case basis by the cognizant University administrator. Faculty members who dispute the cognizant University administrator’s decision may seek a review by the Faculty Rights and Responsibilities Committee of the University Faculty Senate in cooperation with the Vice Provost for Academic Affairs. In cases that involve research intellectual property, final authority rests with the Senior Vice President for Research.
For questions, additional detail, or to request changes to this policy, please contact the Office of the Senior Vice President for Research.
IP02 - Co-authorship of Scholarly Reports, Papers and Publications
IP03 - Courseware
Effective Date: January 7, 2013
Date Approved: September 14, 2012
Date Published: January 7, 2013 (Editorial changes- November 19, 2015)
Most Recent Changes:
September 17, 2019 - Changed Vice President for Research to Senior Vice President for Research
- November 19, 2015 - Editorial changes. Title changes FROM "Vice President for Research and Dean of the Graduate School" TO "Vice President for Research."
Revision History (and effective dates):
- October 25, 2013 - Editorial changes. Addition of policy steward information, in the event that there are questions or requests for changes to the policy.
- January 7, 2013- Policy moved from the Research Administration section, formerly named RA11 - Patents and Copyrights [Intellectual Property]. Revised and renamed Policy IP01 - Ownership and Management of Intellectual Property.
- June 9, 2010 - Added policy historical data, discovered upon research done for the Office of General Counsel, adding information found for the period of March 1980 to September 1991.
- February 24, 2010 - Minor editorial changes made throughout the policy.
- July 24, 2006 - Editorial changes: links were revised because of changes to the Grants & Contracts website.
- March 22, 2005 - Editorial changes to eliminate "General Forms Usage Guide" and correct links.
- February 28, 2003 - Editorial change: document URLs updated.
- March 25, 2002 -
- Under the Intellectual Property Agreement section, provision # 1b now applies to all geographic locations of the University.
- Under the Intellectual Property Agreement section, added provision # 2 requiring other individuals who may be in a position to make, conceive or reduce to practice inventions or otherwise develop technology under sponsored research or University-funded projects to complete and sign an Agreement.
- Added cross-reference to Policy RA17 - Courseware.
- February 20, 1998 - Relocating and renumbering Policy RA11 from AD36, and updated RA12 location.
- September 30, 1991 - Policies PS89 (University Patent Agreement), PS93 (University Patent Policy), and PS94 (University Copyright Policy) were combined into the single policy AD36, Patents and Copyrights (Intellectual Property), per Task Force recommendations. (NOTE: PS (Personnel) policies later became HR (Human Resources) policies to coincide with the unit's name change from Personnel Services to the Office of Human Resources.)
- March 1, 1989 - Report entitled "Report and Recommendations- University Task Force on Policies Relating to Penn State's Service Role in Technology Transfer and Economic Development" made recommendations to revise policies per (1) changes in federal laws and (2) action by the Board of Trustees in May 1987 to increase and strengthen contributions by the University to the economic development of the Commonwealth of Pennsylvania.
- September 26, 1986 - New policy PS94, University Copyright Policy, created.
- July 28, 1986 - New policy PS93, University Patent Policy, created.
- March 1, 1980 - New policy PS89, University Patent Agreement, created to outline the policy pertaining to the use of the University Patent Agreement form.